Data Subject Application Form Menatek

MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ

DATA SUBJECT APPLICATION FORM

GENERAL

As a data subject, in order to enable us to assess and resolve applications made by data subjects pursuant to Articles 6698 of the Law on the Protection of Personal Data (“KVKK”), this Application Form has been prepared by Menatek Savunma Teknolojileri Sanayi Ticaret Anonim Şirketi (“Menatek” or “the Company”) in its capacity as the data controller, in order to assess and resolve such applications promptly, effectively and comprehensively.

METHOD OF SUBMISSION

As a data subject, in accordance with Articles 11 and 13 of the KVKK, you may submit your requests regarding the application of the KVKK to the Company, acting as the data controller, in writing by completing this form or via other methods determined by the Board:

By submitting a signed copy of this data subject application form in person to the address: Esenşehir Mahallesi, Haseki Sk. No: 22/1, Ümraniye/Istanbul, or
Submit a signed copy of this data subject application form to the address: Esenşehir Mahallesi, Haseki Sk. No: 22/1, Ümraniye/Istanbul, via a notary public or by registered post with return receipt;
via a registered electronic mail (KEP) address, a secure electronic signature, a mobile signature, or an email sent from an email address with the extension previously notified to our Company and registered in our system to the KEP address [●]

. In accordance with the relevant provisions of the KVKK, for written applications, the date on which the application form is served upon our Company is deemed to be the date of application; for applications made by other methods, the date on which the application is received by our Company is deemed to be the date of application.

INFORMATION RELATING TO THE DATA SUBJECT

In accordance with the relevant article of the KVKK, in order for us to identify you and for our Company to carry out the necessary investigations, assessments and analyses regarding your application, we kindly request that you complete the following information in full:

First Name and Surname*
Turkish ID Number* / For foreign nationals: nationality, passport number or identity number
Address*
Telephone*
Email*

*Mandatory Fields

The personal data you have provided above is collected for the purposes of assessing and finalising this form and contacting you, and will not be processed for any other purposes. Please tick the appropriate option regarding your relationship with our company and indicate in the space below whether this relationship is still ongoing.

Customer
Supplier
Current Employee
Former Employee
Job Applicant
Visitor
Intern
Employees of Organisations We Collaborate With
Prospective Customer/Supplier
Corporate Client/Supplier Representative
Campaign Participant
Third Parties
Other Please specify:

REQUESTS FROM THE DATA SUBJECT

As the data subject, please tick the relevant box(es) in the list below for the situation(s) regarding which you wish to obtain information under Articles 11 and 13 of the KVKK.

	Subject of the Request	Your Selection
	I wish to find out whether my personal data is being processed within the company. (Article 11(1)(a) of the KVKK)
	If my personal data is being processed, I request information regarding this data processing activity. (KVKK Art. 11/1 (b))
	If my personal data is being processed, I wish to find out the purpose of this data processing and whether it is being used (Data Protection Act, Article 11/1(c))
	I request information regarding whether my personal data is transferred to third parties within the country and/or abroad, and, if so, I request information regarding those third parties. (KVKK Art. 11/1 (ç))
	I request the rectification of my personal data that has been processed incompletely or incorrectly . Please enter the personal data you wish to have rectified in the ‘Your Choice’ field and attach supporting documents showing the correct and complete information. (e.g. a photocopy of your identity card, proof of address, etc.) (Data Protection Act, Article 11/1(d))
	Although my personal data has been processed in accordance with the law and the relevant provisions of other legislation, I believe that the grounds justifying its processing no longer exist; in this context, I request that my personal data: a) Be erased. b) I request that they be destroyed. (Data Protection Act, Article 11/1(e))
	I also request that my personal data, which I believe has been processed incompletely or incorrectly (Request No. 5), be rectified by the third parties to whom it has been transferred. Please enter the personal data you wish to have rectified in the ‘Your Choice’ field and attach supporting documents showing the correct and complete information (e.g. a photocopy of your identity card, proof of residence, etc.) (Data Protection Act, Article 11/1(f))
	Although my personal data has been processed in accordance with the law and the relevant provisions of other legislation, I believe that the grounds justifying its processing no longer exist (Request No. 6) and, in this context, I request that my personal data be: a) I request that they be erased. b) I request that they be destroyed. (KVKK Art. 11/1 (f))
	I believe that my personal data processed by your company has been analysed exclusively by automated systems and that this analysis has resulted in a decision that is detrimental to me. I object to this decision. Please state the analysis result you consider to be to your detriment in the *‘Your Choice’* field and *attach any* supporting documents *for* your objection. (Data Protection Act, Article 11(1)(g)
	I have suffered damage as a result of the unlawful processing of my personal data. I am claiming compensation for this damage. Please state the matter in question in the ‘Your Choice’ field and attach supporting documents *(e.g. court ruling, Board decision, documents showing the amount of financial loss, etc.)* (Data Protection Act, Article 11/1(ğ))

In applications made by third parties on behalf of the data subject, a notarised power of attorney must be sent to us together with this form; in applications made on behalf of children under parental authority or guardianship, a copy of the documents evidencing the parental authority or guardianship relationship must be sent to us together with this form.

In order to ensure the security of your personal data, from the date your request for information is received by our Company, we may contact you to verify that you are the data subject and may request certain information and documents from you in this regard. In this context, the information and documents you provide to us will be destroyed immediately following verification that you are the data subject.

Should the requested information and documents be incomplete, you must, upon our request, complete and submit the missing information and documents to us. The thirty (30)-day period specified in Article 13(2) of the Personal Data Protection Law regarding the finalisation of the request will be suspended until the information and documents have been fully submitted to us.

OUR COMPANY’S PROCEDURE AND TIMEFRAME FOR RESPONDING TO REQUESTS

In accordance with Article 13 of the KVKK, our Company will assess requests submitted by data subjects and finalise them within 30 (thirty) days at the latest, as stipulated under the KVKK. Whilst the principle is that no fee shall be charged in relation to such requests, our Company reserves the right to charge a fee in accordance with the fee schedule determined by the Personal Data Protection Board.

Our Company may either accept the request or, by stating its reasons, reject it on the grounds listed below and notify the data subject of its decision in writing or electronically. A data subject’s request may be rejected in the following circumstances:

Where it would infringe upon the rights and freedoms of others
If it requires a disproportionate amount of effort
The information is already in the public domain
It jeopardises the privacy of others
Where one of the following circumstances, which fall outside the scope of the Personal Data Protection Act (KVKK), applies

Please indicate your preferred method of receiving the response to your request from our Company:

Your Choice of How to Be Notified of the Response to Be Provided by Our Company	Your choice
I wish to collect it in person. (If collection is to be made by a representative, a notarised power of attorney or authorisation document must be provided.)
I would like it to be sent to my postal address
I would like it to be sent to my email address.

THE DATA SUBJECT’S RIGHT TO LODGE A COMPLAINT WITH THE BOARD

In accordance with Article 14 of the Personal Data Protection Law, the data subject may lodge a complaint with the Personal Data Protection Board within thirty days from the date on which they receive the data controller’s response, and, in any event, within sixty days from the date of the application, in cases where their application is rejected, they deem the response insufficient, or no response is provided within the prescribed timeframe.

In accordance with the relevant legislation, a complaint cannot be lodged with the Personal Data Protection Board without first submitting a request to our Company.

OTHER MATTERS

Our Company may request additional information from the data subject and may ask the data subject questions regarding their request in order to clarify the matters set out therein.

CIRCUMSTANCES FALLING OUTSIDE THE SCOPE OF THE RIGHT TO SUBMIT A REQUEST

Pursuant to Article 28 of the KVKK, as the following cases are excluded from the scope of the KVKK, data subjects will not be able to exercise their rights to submit a request:

The processing of personal data for purposes such as research, planning and statistics, where the data has been rendered anonymous for official statistical purposes.
The processing of personal data for artistic, historical, literary or scientific purposes, or within the scope of freedom of expression, provided that such processing does not infringe national defence, national security, public safety, public order, economic security, the privacy of private life or personal rights, nor constitutes a criminal offence.
The processing of personal data within the scope of preventive, protective and intelligence activities carried out by public institutions and organisations authorised by law to safeguard national defence, national security, public safety, public order or economic security.
The processing of personal data by judicial authorities or enforcement authorities in connection with investigations, prosecutions, trials or enforcement proceedings.

Pursuant to Article 28(2) of the Personal Data Protection Act (KVKK), with the exception of the right to claim compensation for damages, it is not possible to exercise one’s rights in the following circumstances:

Where the processing of personal data is necessary for the prevention of a criminal offence or for a criminal investigation,
The processing of personal data that has been made public by the data subject themselves,
Where the processing of personal data is necessary for the performance of supervisory or regulatory duties, or for disciplinary investigations or prosecutions, by public institutions and organisations, or professional bodies with the status of public institutions, acting on the authority granted by law,
Where the processing of personal data is necessary for the protection of the State’s economic and financial interests in relation to budgetary, tax and financial matters.

I request that my application for access to information, made in accordance with the Personal Data Protection Act (KVKK), be assessed and concluded in accordance with the request(s) I have set out above; I hereby acknowledge, declare and undertake that the information and documents I have provided to you in this application are accurate, up-to-date and belong to me.

Data Subject (Applicant):

First Name Surname:

Address:

Signature:

Date:

Clarification Text

MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ

WEBSITE PRIVACY NOTICE REGARDING THE PROCESSING OF PERSONAL DATA

Menatek Savunma Teknolojileri Sanayi Ticaret Anonim Şirketi (“the Company” or “Menatek”) takes the utmost care to ensure the security of the personal data you have shared with us. In this context, as the data controller, we have prepared the following Privacy Notice in accordance with Article 10 of the Personal Data Protection Act No. 6698 (“the Act” or “KVKK”), to inform you about the personal data processed, the methods and legal grounds for collecting your personal data, the purposes of processing, the parties to whom your data may be transferred, and your rights as a data subject.

Data Controller

In accordance with the KVKK, as the Company, acting in the capacity of data controller, we may process, record, store, classify, update and, where permitted by legislation and/or limited to the purpose for which they are processed, disclose or transfer your personal data to third parties.

Purpose of Processing Your Personal Data

On the Menatek website (https://www.menatek.com.tr/tr/iletisim/), the name, surname, email address, telephone number (if provided), country of residence, and any information in the message section of the contact form (where such information contains personal data) will be processed in accordance with Article 5(2)(f) of KVKK “Where the processing of data is necessary for the legitimate interests of the data controller, provided that such processing does not infringe upon the fundamental rights and freedoms of the data subject”, and are stored securely in electronic form for an appropriate period of time.

Your first name, surname, email address and, if provided, your telephone number are processed on the basis of your explicit consent and are stored securely in physical or electronic form for a period appropriate to the purposes of processing, for the purpose of contacting you with commercial communications.

Transfer of Your Personal Data

Your personal data, processed for the purposes outlined above, may be transferred to, shared with, and/or access to your personal data may be granted to the persons listed below, in accordance with the fundamental principles set out in KVKK and within the scope of the conditions and purposes for processing personal data specified in Article 8 of the KVKK.

The data you have shared via the contact form is shared with the relevant third-party service providers on the legal basis set out in Article 5(2)(f) of the KVKK: “Where the processing of data is necessary for the legitimate interests of the data controller, provided that such processing does not infringe upon the fundamental rights and freedoms of the data subject”, as the website services are provided by third-party service providers.

Furthermore, regarding the commercial electronic communications we will send to you in accordance with your consent, as our Company is obliged to register your first name, surname, email address and, if provided, your mobile phone number in a national Commercial Electronic Communications Management System (İYS) established by the Turkish Ministry of Trade in accordance with the relevant legislation, your email address, will be registered with the Commercial Electronic Communications Management System (İYS) – without the need for explicit consent – for the purpose of fulfilling our legal obligation, and will be shared with the Turkish Ministry of Trade and the Union of Chambers and Commodity Exchanges of Turkey.

Furthermore, should we be obliged to share your personal data in order to fulfil a legal obligation, to enforce or apply our terms and conditions or other agreements, or to safeguard the rights, property or safety of our customers or others, we wish to state that, in this context, we may disclose your personal data to our professional advisers who are subject to a duty of confidentiality, including legally authorised public institutions and organisations and authorised private entities. Our company undertakes to keep personal data strictly confidential and private, to take all necessary measures and exercise due care to prevent the unauthorised use or disclosure of personal data to a third party.

Method and Legal Basis for the Collection of Your Personal Data

As stated above, your personal data is collected electronically via our website by our company for the purpose of carrying out our activities, based on the purposes set out above. In this context, your personal data is collected in accordance with Article 5(2)(ç) of KVKK ‘It is necessary for the data controller to fulfil its legal obligations” and Article 5(2)(f) of the KVKK ‘It is necessary for the legitimate interests of the data controller, provided that this does not infringe upon the fundamental rights and freedoms of the data subject’, and may be transferred.

Your first name, surname, email address and, if you provide it, your telephone number are processed on the basis of your explicit consent for the purpose of contacting you with commercial communications.

Your Rights Under the KVKK

You may submit requests regarding your personal data processed by us, as set out in Article 11 of the KVKK; in accordance with the Communiqué on the Procedures and Principles for Applications to the Data Controller, in writing or via a registered electronic mail (KEP) address, a secure electronic signature, a mobile signature, or the email address you have previously provided to us and which is registered in our system, to the following addresses at any time: To obtain information within the scope of your right to access information as set out above, you may access the Data Subject Request Form via the following link: (hyperlink).

MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ Address: : Esenşehir Mahallesi, Haseki Sk. No: 22/1, Ümraniye/Istanbul

Tel : +90 850 800 66 85

E-mail : [email protected]

KEP : [email protected]

MERSIS No : 0614113720200001

Date:

NOTICE REGARDING THE SENDING OF COMMERCIAL ELECTRONIC COMMUNICATIONS

In accordance with Law No. 6563 on the Regulation of Electronic Commerce and relevant legislation, a commercial electronic message refers to messages containing data, sound and images sent for commercial purposes via electronic means, such as telephone, call centres, fax, automatic dialing machines, intelligent voice recording systems, email and short message service.

Commercial electronic communications may only be sent to recipients provided their prior consent has been obtained. Commercial electronic communications may not be sent to recipients who do not have consent recorded in the Commercial Electronic Communications Management System (‘IYS’). This consent may be obtained in writing, via any means of electronic communication, or through the IYS. Consent obtained via the IYS must include an explicit expression of consent and an electronic communication address. Recipients may opt out of receiving commercial electronic communications at any time, without having to provide any reason. The recipient’s notification of refusal invalidates the consent relating to the communication channel through which the notification was made. The recipient may also exercise their right to refuse via the IYS. Where the recipient has provided their contact details for the purpose of being contacted, no separate consent is required for commercial electronic communications regarding changes, use and maintenance of the goods or services supplied.

It is not mandatory to obtain prior consent for commercial electronic messages sent to the electronic communication addresses of recipients who are traders or tradespeople. However, if traders or business owners exercise their right to opt out as set out in the relevant legislation, commercial electronic messages may not be sent without their consent. In this context, prior to sending a message, the electronic communication addresses of recipients who are traders or business owners are recorded in the IYS by the service provider, and the IYS is used to check whether the recipients have exercised their right to opt out.

In accordance with Law No. 6563 on the Regulation of Electronic Commerce and relevant legislation, even if you have given your consent to the sending of commercial electronic messages, you may opt out of receiving them at any time without having to provide a reason. We would like to remind you that you may submit your opt-out notification via the same communication channel through which the commercial electronic message was sent, in a simple and free manner. You may also exercise your right to opt out via the IYS.

DECLARATION OF CONSENT FOR THE SENDING OF COMMERCIAL ELECTRONIC MESSAGES

By confirming this declaration, in accordance with Law No. 6563 on the Regulation of Electronic Commerce and relevant legislation, I hereby give my explicit consent to MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ to contact me via the name, surname and contact details I have provided, for the purpose of sending me all kinds of information, promotional material, advertisements, product offers, promotions, campaigns, customer satisfaction surveys and announcements. I further accept and declare that, in this context, should there be any changes to this information, I shall notify MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ of this in writing.

I acknowledge that I am aware this consent may be withdrawn, and in this regard, I may submit a notice of withdrawal via the same communication channel through which MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ sent the commercial electronic communication, in a manner that is both easy and free of charge, I acknowledge, declare and undertake that I am aware I may also exercise my right to opt out via the IYS.

MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ

PRIVACY NOTICE REGARDING THE PROCESSING OF PERSONAL DATA

FOR JOB APPLICANTS AND INTERNSHIP APPLICANTS

Menatek Savunma Teknolojileri Sanayi Ticaret Anonim Şirketi (“the Company” or “Menatek”) takes the utmost care to ensure the security of the personal data you have shared with us. In this context, as the data controller, we have prepared the following Privacy Notice in accordance with Article 10 of the Personal Data Protection Act No. 6698 (“the Act” or “KVKK”), the following Information Notice has been prepared to inform you about the personal data processed, the methods and legal grounds for collecting your personal data, the purposes of processing, the parties to whom your data may be transferred, and your rights as a data subject.

Data Controller

Your Personal Data Being Processed

The following personal data that you provide to us by completing the application form via the https://www.menatek.com.tr/tr/kariyer/ website as part of your job application may be processed:

Identity Data: Your first name, surname and date of birth

Contact Data: Your email address, postal address, telephone number

Professional Experience Information: Your CV and the information it contains, your educational background, your graduation date, information regarding your professional history, foreign language skills, and certification details

Visual and Audio Records: Your photograph

Other: Your military service status, any other information you provide

In the context of your job application, we kindly request that you do not share any special category personal data, as defined under the Personal Data Protection Act (KVKK), in your CV or in any other documents you submit to us.

Purpose of Processing Your Personal Data

The personal data we process is processed for the purpose of planning and/or conducting the application, selection and assessment processes for employee/intern candidates, in accordance with Article 5(2)(f) of KVKK, “Where the processing of data is necessary for the legitimate interests of the data controller, provided that such processing does not infringe upon the fundamental rights and freedoms of the data subject”.

Transfer of Processed Personal Data

Your personal data processed for the purposes outlined above may be transferred to, shared with, and/or access to your personal data may be granted to the persons listed below, in accordance with the fundamental principles set out in the KVKK and within the scope of the conditions and purposes for processing personal data specified in Article 5 of the KVKK.

Your personal data may be transferred, shared with, and/or access to your personal data may be granted to the following parties for the purposes of candidate assessment and recruitment decisions, cloud backup processes, and the procurement of services from third-party service providers, in accordance with Article 5(2)(f) of the KVKK “Where the processing of data is necessary for the legitimate interests of the data controller, provided that this does not infringe upon the fundamental rights and freedoms of the data subject”, with third-party service providers and, where necessary, the recruitment service provider.

Furthermore, we would like to point out that it is the responsibility of the job applicant to inform the individuals listed as references in your CV and, where necessary, to obtain their explicit consent in accordance with the KVKK.

Method and Legal Basis for the Collection of Your Personal Data

Your personal data is collected by the Company through various channels – verbally, in writing or electronically – for the purpose of carrying out our activities and in accordance with the purposes set out above. In this context, your personal data may be processed and transferred in accordance with Article 5(2)(f) of KVKK, which states: ‘Processing is necessary for the legitimate interests of the data controller, provided that such processing does not infringe upon the fundamental rights and freedoms of the data subject’, in the light of the principles set out in Article 4(2) of the KVKK.

Your Rights Under the KVKK

MENATEK SAVUNMA TEKNOLOJİLERİ SANAYİ TİCARET ANONİM ŞİRKETİ Address: : Esenşehir Mahallesi, Haseki Sk. No: 22/1, Ümraniye/Istanbul

Tel : +90 850 800 66 85

E-mail : [email protected]

KEP : [email protected]

MERSIS No : 0614113720200001